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Explain Why Basic Writing Skills are Critical for Your Company's Success

Explain Why Basic Writing Skills are Critical for Your Company's Success

Few organizations exist only for the purpose of communicating. Most of them have another goal in mind, such as to sell a product or service, to meet a social need, or to put plans and policies into action. Organizations, on the other hand, spend a great amount of time, energy, and money communicating in order to accomplish those goals.

Various modes of communication are used by people working in companies, including: one-on-one in two-person talks; informal groups; meetings; and electronic means such as email, old-fashioned letters or memos as well as reports.

All of these approaches are considered verbal communications, or communications that are carried out via the use of words. Nonverbal communication is communication that does not include the use of words. Non-verbal communications include images, computer graphics, and corporate logos, to name just a few examples. Nonverbal cues like as smiles, who seats where in a conference, the size, location, and window access of an office, and how long someone keeps a guest waiting are all examples of interpersonal nonverbal cues.


In general, research has indicated that individuals spend 70 to 85 percent of their work time consciously communicating via the use of writing, reading, speaking, and listening skills. Often, the majority of an executive's day is spent in various types of communication.

Your technical ability, whether it's in accounting, marketing, sales, or computer technology, may help you get your first position. It is possible that your capacity to communicate and write well will assist you in maintaining it as well as your prospe. According to a big research, the inability to write effectively was a primary factor for accounts being terminated. With advancement in an organization, technical abilities become less important and general skills, such as the ability to write and talk, become more important in determining how quickly and far you may go.

The majority of students are aware of the significance of excellent oral communication abilities. Some, on the other hand, are not persuaded that being able to write effectively is necessary for professional success. They may believe that a secretary or technical writer will take care of their writing, or that if they must write, they can utilize pre-written form letters to save time. Each of these statements has a fundamental problem in the reasoning that underpins it.

Many employees in industry and government continue to have their letters, memoranda, and reports written on a computer by someone else, even in this day and age.

However, this is changing fast as more and more businesses understand the economics and convenience of computerized office software packages as a result of their widespread use and standardization in the workplace.

You may be fortunate enough to still have someone else write your letters for you. This, however, will not be the case for long. Moreover, even the finest secretary cannot make up for basic faults in organization, logic, target audience, analysis, tone, or voice.

It's possible to complete a letter beyond five o'clock on occasion. You may be required to work on weekends or be "on the road" from time to time. Almost certainly, you will be required to put the final touches on a report that is due at nine o'clock on Monday morning. The ability to write properly allows you to be considerably more self-sufficient and adaptable.

You may believe that you may save time by using pre-written form letters that are readily accessible for use with office software applications.

It is a prewritten configuration in which you fill in the blanks with information that is intended to be used in normal settings. By having each receiver fill out a form letter or report, the writer may make a form letter or report more personal to the recipient.

Using a template letter is OK, but some of the ones available are horrible and will create a very negative image of you on the recipient.

Even the best form letters are only effective in typical scenarios. The higher you progress in your organization, the more often you will be confronted with circumstances that are out of the ordinary and need the development of innovative and more particular solutions. It is significantly more probable that you will realize your full potential and achieve your job objectives if you acquire the abilities essential for outstanding writing and innovative thinking while still in school.

Many professionals in business and government frequently write from 10 to 35 pages of letters and memoranda every week, and in certain instances it is not unusual for them to write as much as 20 to 35 pages per day. The majority of individuals find it simpler to talk than to write. A phone call is both quicker and often less expensive than writing a letter or sending a note. Email, of course, is one of the most cost-effective methods of communicating, both in terms of time spent in delivery and in terms of efficacy.

It is more common in businesses for people to put things in writing rather than relying just on oral communication to keep a record, transmit complicated material, and communicate with numerous recipients clearly, quickly, and effectively.

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